Office 365 vs G-Suite vs Zoho - What Should Be The Right Productivity Solution For You
To make a very logical and just comparison between these three cloud-based productivity solutions we first need to understand what do we mean by application suite for office. Application suites for office is a package where there are tools to simplify the daily tasks.
Rudrasish Chakraborty

The ecosystem for business

Whether you are starting out your business, working as a freelancer, or running a small startup, finding out a good and cost-effective productivity solution can be difficult. Although there are many cloud-based office products that are available in the market, moving your business to a cloud-based productivity solution is not something companies take lightly and there are a number of motivating factors for those companies to do so. Office 365, G Suite, and Zoho - all of them provide a range of cloud-based solutions that have almost similar capabilities within the workplace. However, before jumping in, you should consider all the factors and then decide which is the best productivity solution for you. Let’s dig deeper to get a better insight into the motivators factors behind what should be the right productivity solution for you.

Application Suite for Office

Meeting in office

To make a very logical and just comparison between these three cloud-based productivity solutions we first need to understand what do we mean by application suite for office. Application suites for office is a package where there are tools to simplify the daily tasks. These packages consist of tools that provide services which include email hosting, presentation, and editing solutions for texts and charts. These are the basic and the most popular services of these packages and depending on the supplier other services such as contact list, graphic editing software, communication software are also provided.

Office 365 vs G Suite vs Zoho

Office 365 is a cloud-based business productivity service that is offered by Microsoft and is ideal for businesses of all sizes. It offers products such as MS-Outlook, MS-PowerPoint, etc. G Suite is a cloud-based business productivity service that is offered by Google. It is one of the best options for small businesses that want to take advantage of Google's unlimited number of integrations and services. Finally, Zoho is similar to Office 365 and G Suite and is a cloud-based productivity solution which is the ideal choice for startups with a low budget. Thus to compare Office 365 vs G Suite vs Zoho, we will use their resources, their storage capacity, their various integrations, mobility, configuration, and special features they offer as the criteria to judge.


Resources: As I have already stated before when it comes down to the resources that are being offered by these three cloud-based productivity solutions, most of them are actually alike. All of them provide services such as commercial e-mail (Outlook, Gmail and Zoho Mail), word processor (MS-Word, Google Docs, and Zoho Writer), presentation editor (MS PowerPoint, Google Slides and Zoho Show), chart editor (MS-Excel, Google Sheets and Zoho Sheets), administrative tools, calendars, version for web-navigator, versions for mobile devices. Besides the possibility of web navigators and mobile devices, office 365 can also be used in desktops.

Storage Capacity: Storage capacity plays a significant role in deciding which productivity solution suits you the most. G Suite provides two solutions regarding the storage capacity of the cloud. Firstly, they have a basic plan which offers 30 GB of storage, and secondly, they provide the unlimited capacity to those who use any other plans. Office 365, on the other hand, provides 1 TB of storage irrespective of the plans. Also, Zoho provides 5 GB, 30 GB, and up to 100 GB of storage capacity depending on the plan. In the case of emails, G-Suite and Zoho offer you 30GB of space while Office 365 offers you about 50 GB of email storage capacity.

Integrations: Integration is an area where Office 365 is way ahead of its competition. Most enterprises rely on Office 365 just because of this single issue. From Customer Service to Customer Relationship Management to Web Design to Information Technology Management, Office 365 has a lot to offer. Although G-Suite doesn't have many business applications of its own, you would rarely find any app that does not integrate with G-Suite. It integrates with every common CRM, Marketing, Human Resource, and Customer Service Software. However, in the case of Zoho, overall integration is a sector where it is seriously lacking behind. Although they offer useful products such as Zoho CRM, Zoho Support, Zoho Projects, and Zoho Reports, they need to step up their integration game a lot to compete with Office 365 and G-Suite.

Mobility: An important factor that drives the workforce of today is Mobility. The option of quickly editing anything on mobile is a must-have feature among any cloud computing office solution and almost everyone does an excellent job at it. Although G Suite is mostly catered towards the android and iOS platform, it can be easily accessible by the Windows and Blackberry users as well. It offers their services in the form of separate apps like Docs, Sheets, Drive, Calendar, etc. Just like G Suite, Office 365 provides separate mobile apps for android, iOS, and Windows phone users. They also provide extra features such as track change, adding picture effects, inserting charts, etc. Zoho offers services for both android and iOS, and also provides chrome extension but have generally received mixed reviews.

Configuration: Both Zoho and G Suite can easily be set up and are the favorites among the reviewers because of its simple approach towards configuration. However, on the other hand, even after buying the license, setting up Office 365 is a relatively difficult task for many people and would require tutorial videos or how-to instructions for them to use Office 365. Special Features: G-Suite comes with various special features such as smart reply, automated responses to emails, in-call text messaging, 50 person meeting, etc. Office 365 provides many add-ons for outlook and also has services such as Microsoft Booking, Outlook Customer Manager, etc. On the other hand, Zoho is not a fully-featured cloud computing solution like G Suite and Office 365 and provides limited services only.


Money stack

Although I could have used pricing as a basis for comparison between the three products, I decided not to since they vary a lot according to geographical position and currency. Currently, G Suite provides two kinds of business Plan - Basic and Enterprise. Basic Plan costs about 5$ per user/month whereas Enterprise Plan costs about 10$ per user/month. Google previously used to offer a free trial for small businesses but that is no longer the case. Office 365 provides a range of options and pricing plans for businesses of various sizes. Their standard plan costs about $8.25 and finally, Zoho charges 5$ for their standard plan and 8$ for their premium version.

Who is it Intended for?

Since Office 365 provides a range of options and pricing plans, it is suitable for any size of business. G Suite is a relatively new newcomer and is trying to attract the small to medium scale businesses by providing both a cheaper and an enterprise plan. On the other hand, Zoho is intended for small scale enterprises and is also a perfect fit for them as they won't have the extra hackle for expensive bills.

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